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Fund Release
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Type of Service  :  Loan Releases to Conduit Partners
Type of Client    :  Rural Financing Institutions, Cooperatives and Non-Government Organizations
Standard Processing Time : 7-14  Days

Step No.

Activity

Responsible Person

Responsible Unit(s)

Time Frame

Forms / Needed Output

1

Conduit Partner submits  Availment Letter Request

Account Officer

AMED  Unit covering the Client's area of operation /

Documentation and Billing Division (DBD)

 

Availment Letter Request

2

Initial review on completeness / accuracy of required documents from conduit files by Account Officer (AO)

Account Officer

AMED Unit covering the Client's area of operation

30 mins. to 1 hr.

Audited and latest interim FS, existing approved CFP, latest Call Report, monthly SLDs and quarterly PSRs.

3

AO prepares spreadsheet to evaluate conduit’s recent financial status. (Note : this activity could also be done simultaneously with DBD’s preparation of loan documents – PN, Amortn Sched, etc.)

Account Officer

AMED Unit covering the Client's area of operation

1 to 2 hours

Latest Audited / Interim FS of concern conduit

4

Preparation and review of loan documents by DBD staff

DBD Staff

Documentation and Billing Division (DBD)

½ day to 1 day depending on volume of requests

PN, Amort’n Schedule, Loan/Line Agreements, Checklist

5

Sending of loan documents (PN, Amort’n Schedule, etc.) and waiting for its return.

Conduit Partner

 

1 to 2 weeks depending on the location and pacing of the conduit in complying

Duly signed & notarized PN, Amortn Sched, BIR Doc Stamps, etc. from conduit

6

Preparation of Loan Availment Sheet (LAS). This could also be done right after the preparation of Spreadsheet to shortened time.

Account Officer

AMED Unit covering the Client's area of operation

2 hours

Spreadsheet, latest FS, PSR, SLDs, CFP, latest Call Report

7

Final Review of all submitted supporting documents together with the LAS and

DBD Staff

Documentation and Billing Division (DBD)

½ day to 1 day depending on volume of requests

All required monthly and quarterly reports such as SLD, PSR and FS

 

8

Final checking/verification by Accounting Unit on the O/S Bal and accounts status of conduit.

Accounting Stafff

Accounting Unit

15 minutes

LAS duly certified / initialed by Accounting Unit, Spreadsheet and all attachments

9

Final review and Approval of LAS by Approving Authorities

Approving Officers

 

1 to 2 days
Depending on availability of concerned officers.

Approved LAS

10

Approval of Endorsement

NLDC President and FAG Head

Office of the President and Finance and Admin Group

30 minutes to 1 hour
(note: letter to be prepared when signatories are present)

Approved Endorsement Letter to LBP Trust Banking Group

11

Fund Transfer from NLDC Trust Account to Conduit’s LBP depository Branch

LBP Trust Banking Group Head

 

½ day

 


  

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